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Executive Asst II

Company: Christus Health
Location: Alexandria
Posted on: July 11, 2019

Job Description:

Description
POSITION SUMMARY:

This position supports and enhances the various Executives of Administration in a capacity to fulfill demands, by performing clerical and minor executive duties.



CORE COMPETENCIES:



Action Oriented -- Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.

Collaborate -- Building partnerships and working collaboratively with others to meet shared objectives.

Customer Focus -- Building strong customer relationships and delivering customer-centric solutions.

Nimble Learning -- Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.

Demonstrates Self-Awareness -- Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

Communicates Effectively -- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Decision Quality -- Making good and timely decisions that keep the organization moving forward.



MAJOR RESPONSIBILITIES:

Performs assigned support duties and functions as directed by Executives of Administration and Assistant to Administrator/COO.
Coordinates, attends and records minutes of various meetings as assigned.
Completes special projects as assigned.
Maintains strict confidentiality regarding activities and operations of the Administration Office
Contract Coordination:
Initiates all contracts for Cabrini and assist's other facilities as needed.
Maintains all contract compliance for dates.
Reviews all contract guardian alerts and reconciles dates and signatures.
Assists in formulating language in contracts prior to sending to regional legal department.
Reconciles required payments based on contractual arrangement monthly.
Coordinates and reconciles all physician payments as per contractual arrangement.
Maintains and enters all fully executed contracts into Contract Guardian.
Maintains all Hard copy contracts

License Coordination:

Maintains records and updates yearly hospital and offsite campuses licenses.
Works with national consultant (Murer Group) when changing licenses or obtaining new

Licenses.

Releases licenses to other agencies requesting our licensing information.
Maintains all Fire Marshall and OPH yearly licenses or changes as required.
Maintains all vehicle titles and registrations.
Provides Notary Services for Hospital



Insurance Coordination:
Maintains and releases all hospital insurance certificates as requested.
Obtains licensing COI from other organizations as required by our organization





Requirements
POSITION QUALIFICATIONS:

A. Education/Skills
Bachelor's degree in Business Administration, Communication, or other related field strongly preferred.
Excellent Customer Service skills; verbal and written communication skills required for success in this position.
Proficient to Mastery level of knowledge related to Word, Excel, Outlook and various web based programs.



B. Experience
Three to Five years experience in professional office setting with demonstration of increasing responsibility.



C. Licenses, Registrations or Certifications
None

Keywords: Christus Health, Alexandria , Executive Asst II, Other , Alexandria, Louisiana

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