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Executive Asst II

Company: Christus Health
Location: Alexandria
Posted on: June 15, 2019

Job Description:

Description


POSITION SUMMARY:

This position supports and enhances the various Executives of Administration in a capacity to fulfill demands, by performing clerical and minor executive duties.

CORE COMPETENCIES:

Action Oriented -- Taking on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.

Collaborate -- Building partnerships and working collaboratively with others to meet shared objectives.

Customer Focus -- Building strong customer relationships and delivering customer-centric solutions.

Nimble Learning -- Actively learning through experimentation when tackling new problems, using both successes and failures as learning fodder.

Demonstrates Self-Awareness -- Using a combination of feedback and reflection to gain productive insight into personal strengths and weaknesses.

Communicates Effectively -- Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.

Decision Quality -- Making good and timely decisions that keep the organization moving forward.

MAJOR RESPONSIBILITIES:


  • Performs assigned support duties and functions as directed by Executives of Administration and Assistant to Administrator/COO.
  • Coordinates, attends and records minutes of various meetings as assigned.
  • Completes special projects as assigned.
  • Maintains strict confidentiality regarding activities and operations of the Administration Office

  • Contract Coordination:



  • Initiates all contracts for Cabrini and assist's other facilities as needed.
  • Maintains all contract compliance for dates.
  • Reviews all contract guardian alerts and reconciles dates and signatures.
  • Assists in formulating language in contracts prior to sending to regional legal department.
  • Reconciles required payments based on contractual arrangement monthly.
  • Coordinates and reconciles all physician payments as per contractual arrangement.
  • Maintains and enters all fully executed contracts into Contract Guardian.
  • Maintains all Hard copy contracts

    License Coordination:


    • Maintains records and updates yearly hospital and offsite campuses licenses.
    • Works with national consultant (Murer Group) when changing licenses or obtaining new

      Licenses.


      • Releases licenses to other agencies requesting our licensing information.
      • Maintains all Fire Marshall and OPH yearly licenses or changes as required.
      • Maintains all vehicle titles and registrations.
      • Provides Notary Services for Hospital




        • Insurance Coordination:



        • Maintains and releases all hospital insurance certificates as requested.
        • Obtains licensing COI from other organizations as required by our organization





          Requirements

          POSITION QUALIFICATIONS:





          • A. Education/Skills



            • Bachelor's degree in Business Administration, Communication, or other related field strongly preferred.
            • Excellent Customer Service skills; verbal and written communication skills required for success in this position.
            • Proficient to Mastery level of knowledge related to Word, Excel, Outlook and various web based programs.



              • B. Experience



                • Three to Five years experience in professional office setting with demonstration of increasing responsibility.



                  • C. Licenses, Registrations or Certifications


                    None

Keywords: Christus Health, Alexandria , Executive Asst II, Other , Alexandria, Louisiana

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