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Administrative Assistant- Nursing Administration

Company: Christus Health
Location: Alexandria
Posted on: July 13, 2019

Job Description:

Description
This position supports and enhances the various Nursing Leaders in Nursing Administration in a capacity to fulfill demands by performing clerical and minor executive duties.



Performs assigned support duties and functions as directed by Nursing Administration and the Administrative Director of Nursing Administration.

Coordinates, attends, distributes for approval and records minutes of various meetings as assigned in a timely manner.

Completes special projects as assigned.

Maintains strict confidentiality regarding activities and operations of Nursing Administration.

Provides support as needed in nursing policy maintenance.

Promptly sorts, opens and distributes mail daily; effectively composes responses to routine correspondence as appropriate and/or routes to the appropriate party.

Accurately maintains calendar; makes necessary arrangements for appointments, meetings, seminars, conferences or travel in a timely manner.

Promptly and courteously answers and screens phone calls for the office or department; routes calls as appropriate within established customer service guidelines; accurately records messages and delivers to the appropriate party in a timely manner.

Enters invoices into BancTec as needed.

Support for Vocera Management.

Greets visitors, guests and patients promptly and courteously; ascertains their needs and provides assistance in accordance with established policies and procedures or, if unable or unqualified to assist, promptly refers to the appropriate party or department.

Accurately and rapidly edits and types a variety of confidential correspondence and documents; effectively composes other routine correspondence, forms and charts.

Accurately compiles and completes reports, statistical data, charts, graphs and tables; reviews and analyzes reports to determine appropriate action or refers to management for review.

Creates and diligently maintains a variety of confidential files in accordance with established policies and procedures.

Coordinates necessary travel arrangements enters into Concur for members of the department.

Monitors supply levels and orders accordingly.

Provides clear photocopies in a timely manner.

Provides support for agency time management and invoices.

Provides logistical support to meetings, programs, events and/or conferences to ensure successful outcomes.

Coordinates schedules to arrange meetings and other events; notifies all participants in a timely manner and follows up to verify attendance.

Coordinates all necessary arrangements to ensure the seamless progress of the event.

Ensures any required materials are prepared on time and as requested.

Communicates clearly and in a timely manner with all relevant parties.

Provides support for Diabetes Education classes and scheduling.



Requirements
POSITION QUALIFICATIONS:

Education/Skills:

Bachelors' degree in Business Administration, Communication, or other related field preferred.

Proficient to Mastery Level of Knowledge related to Word, Excel, Outlook and various web-based programs.

Experience:

Able to perform details with accuracy and work well under pressure.

Keywords: Christus Health, Alexandria , Administrative Assistant- Nursing Administration, Administration, Clerical , Alexandria, Louisiana

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